Human Resource Specialist

Seeking a Qualified Individual To Work In Our HR Department

  • TITLE: Human Resource Specialist
  • PAY GRADE: 7 (Salary Range $57,384 – $80,341)
  • Department: Finance (08)
  • SUPERVISOR: Administration Manager
  • FLSA STATUS: NON-EXEMPT

JOB SUMMARY

The Human Resource Specialist works under the general supervision of the Administration Manager to provide Human Resources support with recruiting, on-boarding, records maintenance, benefits administration, compliance, wellness programs, compensation and job classification, disciplinary and grievance procedures, performance evaluations, time and attendance, leave administration, employee relations, workers compensation claims, payroll processing and Human Resources Information System (HRIS) administration. This position will regularly work 10-hour days Monday through Thursday. Scheduling may vary depending upon workload.

EDUCATION/EXPERIENCE REQUIREMENTS

  • Bachelor’s degree in Human Resources or a closely related field, or equivalent combination of education and experience required
  • Minimum of five (5) years of Human Resource experience preferred
  • Professional HR Certification preferred

Licensure/certification requirements

  • Must possess a valid Colorado “R” Driver’s License

EMPLOYMENT REQUIREMENTS

  • Upon offer of employment, will be subject to a pre-employment background check, including employment references, criminal history, and driving record review.
  • All employees of the District will be required to follow all rules and guidelines as outlined in the District’s Personnel Manual and Safety Manual and programs
  • Regular attendance and punctuality are essential to this position

ESSENTIAL DUTIES AND RESPONSIBILITIES

The listed duties are essential job functions that the position has been created to perform. The list of duties is not exhaustive, and employee may be called upon to perform other duties and special assignments which may be outside of the primary areas of employment.

  • Maintains a solid understanding of HR practices, policies, and procedures, including state and federal laws
  • Monitors policies and procedures and recommends modifications to keep District current with laws, regulations, and best practices
  • Conducts research, collects information, and prepares analyses to support recommendations for program and process changes
  • Oversees hiring process, which includes posting of vacant positions, reviewing applications/resumes, coordinating and participating in interviews, performing reference checks, and processing of background, drug, and physical screenings.
  • Plans and conducts employee orientation and benefit enrollment for new hires and conducts the exit interview process for terminated employees
  • Prepares, maintains, and archives confidential personnel files to document personnel actions, payroll and benefits information, pertinent medical records, bona fide occupational requirements, and other regulated uses.
  • Interprets and explains HR and benefits policies, procedures, laws, and standards to new and existing employees
  • Administers the District’s drug and alcohol testing program in compliance with all laws, regulations, and internal policies
  • Processes biweekly, monthly, and annual payrolls, including time/attendance reconciliation, pay and withholding verification, and generation of pay advices.
  • Prepares and issues payroll-related accounts payable checks and disbursements
  • Tracks status of employee performance evaluations and coordinates with department heads to ensure timely completion
  • Assists with benefits administration, including annual open enrollment for medical and flex spending plans, life insurance, STD/LTD coverage, etc.
  • Oversees the District’s COBRA continuation coverage program and complies with all laws and requirements of the program
  • Serves as the primary contact and coordinator for workers comp insurance, including policy renewal, audit, and claims administration.
  • Assists with creating new job descriptions and updating existing job descriptions by interviewing employees and supervisors to collect information and comparing it with other sources.
  • Monitors and reports problems and urgent HR situations to the District Manager.
  • Plans and organizes events for the benefit of employees and the District such as employee banquets, employee picnics, benefit meetings, training programs, etc.
  • Prepares and maintains detailed standard operating procedures of District’s human resource functions to include payroll processing and employee records management
  • Reconciles and completes reports such as annual W-2s and Form 1095s, quarterly 941s and SUTA reports, etc.
  • Oversees the District’s grievance process as detailed in the personnel manual
  • Assists with employment related investigations and related requests for information
  • Advises supervisors and department heads on disciplinary related issues
  • Serves as mediator or neutral party in discussions between supervisors, department heads, employees, etc. as needed
  • Prepares, tracks, and maintains the annual personnel budget.
  • Frequently acts as a support and backup to the Account Technicians.
  • Performs other related duties and responsibilities as required

KNOWLEDGE, SKILLS, AND ABILITIES

The necessary knowledge, skills and abilities described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must adequately meet or exceed expectations relating to specific job performance standards as outlined by the District.

  • Advanced knowledge of HR practices, policies and procedures, to include local, state, and federal regulations
  • Ability to models and maintain confidentiality and high ethical standards.
  • Knowledge of recordkeeping practices and principles, customer service practices, and general office equipment
  • Ability to communicate in a clear and concise oral and written form
  • Ability to work with and take direction from others.
  • Ability to work independently and demonstrate good time management skills to plan and accomplish assigned workload as required.
  • Ability to work as part of a team with people from diverse backgrounds and points of view.
  • Ability to interact in a professional and courteous manner with industry officials, customers, coworkers, vendors, contractors, technical support staff, suppliers, and others who conduct business with the District.
  • Ability to provide effective direction and guidance to coworkers when required.
  • Detailed oriented, flexible, self-motivated and have ability to manage competing priorities and meet time demands.
  • Ability to utilize proper safety precautions in all work performed and recognizes, avoids, and reports unsafe acts, conditions, accidents, and injuries
  • Must possess a strong mathematical aptitude and be capable of solving compensation errors
  • Working knowledge of and experience with an HRIS system and display a knowledge of human resources principles and procedures
  • Ability to respond to inquiries or concerns in a timely and courteous manner.
  • Excellent computer skills with proficient knowledge of Microsoft Office programs

WORKPLACE CONDITIONS

While performing the duties of this job, the employee regularly works in a normal office environment. Employee may occasionally perform duties at offsite locations, including customer homes/businesses, or at other District facilities. May be required to work outdoors at various construction sites or field locations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Typical requirements are:

  • While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is frequently required to sit; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; employee is occasionally required to have the ability to use the sense of smell.
  • The employee must frequently lift and/or move up to 25 pounds; may occasionally lift and/or move up to 50 pounds; and may occasionally move up to 100 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Must have the physical strength and dexterity to operate typical office equipment
  • The noise level in the work environment is usually low.
  • Employee may be required to report during non-scheduled hours.

TOOLS AND EQUIPMENT USED

The employee must have the abilities and skills to safely, efficiently, and productively operate the following items: General office equipment such as computers, copy machine, fax machine, 10-key calculator, printers, postage meter, electronic hole puncher and staplers, scanners, electronic mail opener, electronic check endorser, shredder, multi-line telephone system, time/date stamper, typewriter, folder/inserter machine, etc., vehicle.


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Concerning Benefits

Due to the Federal Transparency in Coverage Rule, our Cigna health plan provider and health insurance issuer, is required to disclose on our public website detailed pricing information in three separate machine-readable files. The files must be publicly available and accessible free of charge without any restrictions. Access this information at: https://www.cigna.com/legal/compliance/machine-readable-files


Equal Opportunity Employer

Fremont Sanitation District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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